Rochester Squash Racquets Association board meeting May 12, 2004

May 28th, 2004 Chris Thomas Posted in Board of Directors

Meeting minutes.

Present: Gary Slater, Lisa Slater, Doreen Smethurst, Krystel Huxlin, Eric Hernady,
Chip Nimick, Jim Moore, Bill Busse, Bob Good, Robert Evangelista, Robert Gerace,
Chris Thomas, Mile Coil, Bridget Borsa.

1. April Minutes – two changes (see appended version), made by Krystel
   on site and approved unanimously.
2. Jim Moore – slate of candidates:
   President – Bob Gerace
   Vice – Lisa Slater
   League coordinator – Bill Busse
   Secretary – Chris Thomas
   Treasurer – Tim Broshears
   National, Junior, First Co-Tournament Director – Eric Hernady
   Second tournament director – Mike Coil
   Membership – open – will approach Hugh Higgins/Jack Fitzpatrick
   Boast editor – Lisa
   Historian – Chip
   Webmaster – Chris Thomas
   Software coordinator – Doug Blanding
   Club reps MC – Bob Good
   UR – Wendi Heinzelman
   Kodak – Slaters
   Midtown – open – Bob will talk to Jay Finch
   Harro – Chris Thomas and Bridget Borsa
   GVC – Jim Moore
   Slate presented – all executive slots filled. Slate voted, seconded
   and all were in favor.
3. Secretary’s report – quorum present for this meeting.
   • Two board members up on the current slate did not attend their required
     number of meetings last year (Bridget Borsa and Wendi Heinzelman). Need
     to talk to Wendi about this. Bridget will share her job with Chris Thomas
     this year, so between two of them they should fill the attendance –
     noted that it was really important for club reps to attend the meetings
     to ensure appropriate communication between the RSRA and the clubs. You
     cannot get EVERYTHING from just reading the minutes.
   • Issue was raised about role of club reps and need for their attendance
     at the monthly meetings.
   • Bridget suggested that once we have elected all club reps, we should organize
     an informative club rep meeting at beginning of the RSRA year (May-June).
4. Treasurer’s report – Tim not here, will have to postpone this
   report. Seems like RSRA did quite well financially this year.
5. President’s report – Rob is happy. We did well this year –great
   tournament, great leagues, need to concentrate on getting new members, recruiting
   juniors. Need to encourage players to take part in the squash community.
6. Doreen’s report – she and Bob talked to Anita about Imran coming.
   Anita has agreed not to charge him any money for giving lessons at the Med
   Center. Also discussed running a children’s camp at the Med Center,
   with Imran involved.
   Endowment fund committee (Doreen, Bob Gerace, Rob Evangelista and Herb Barbehenn)
   formed to devise plan about usage of the funds for squash development in Rochester.
   Lisa suggested that the committee needs to think about providing opportunities
   for juniors to keep practicing and playing squash after initial clinic attendance.
7. Eric presented the DVDs of the Squash Rochester Pro final from this year
   filmed by Steve Edgar (from Ithaca Squash) – THANKS STEVE! Rob Evangelista
   helped burn and print these. Eric suggested that we should send them to the
   finalists. Eric is thinking of using these to approach corporate sponsors
   in town. All suggested that we should add clips about audience participation.
   Rob suggested we should also send a DVD to the large tournament sponsors –
   all in favor.
8. Eric attended USSRA coaching clinic this past week-end. Eric will need to
   sit the written exams in the next few weeks in order to become a certified
   Level 1 coach – thanked the board for support. Board congratulated Eric.
   Eric suggested that he, as part of RSRA, might offer his services to help
   contact participants "prior to" the coaching weekend to avoid confusion
   on the first night of the clinic because he felt that USSRA organization of
   the one he attended was very poor. Eric suggested that we need to communicate
   these problems to the USSRA.
9. Bob Gerace – what to do with leftover awards – shirts, wind-breakers?
   Chip suggested that we should give them to sponsors.
10. Vision statement handed out by Bob – wants feedback by next meeting.
    Also handed out excel file about responsibilities of members to be filled/corrected
    and give back to Bob by next meeting. Bob will also send it out electronically.
11. Meeting adjourned at 7:10 pm.